A checklist to make sure your event is ready!
Keep in mind, each event may have different needs. None of these features are required. Please use what you need to make your event a success!
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Bidr creates event posters with instructions (find it on the "event messaging" tab) to be displayed at appropriate places throughout your event. When you click "Event Poster" a PDF file is generated so that you can have these printed in large format at a local print shop or office supply store. (If nothing happens when you click the button you likely have a pop up blocker on your computer.)
Item Card Display
When you add an item, Bidr creates an item card with a cropped photo, brief description, and item ID. You can find it by clicking the circle with three dots on the bottom left of your item and clicking "Print Item Card" which will open a PDF file (if nothing happens you have a pop up blocker on your computer). You can print your item cards one by one, or in bulk. On the Items tab, you can click "Bulk Actions," "Print Item Cards." You can also print the item cards from the "Event Messaging" tab. Decide how you will be displaying your item cards beside your silent auction items at the event.
Chances are, you will be adding auction items to the Bidr dashboard all the way up until event time. But, be sure to do the bulk of your item card printing a few days prior to your event. This will give you the chance to be sure all the information is correct AND to place the cards in frames or other display methods.
Then, as you add more items, you can print item cards individually.
**This is a very brief overview of the process. See additional articles for more detailed information.
Make sure you have decided how you are going to organize check-in and check-out at your event. Volunteers can use laptops, tablets and cell phones to help guests. Chrome is the preferred browser. You should test all devices that you will be using at the event BEFORE the event. Volunteers need Wifi (or need to be connected to phone hotspots) as well as chargers for their devices. All guests should be on their own phone data plan. If everyone at an event is on the same Wifi it will result in painfully slow service.
For events with ticketing, start on the "event check-in" tab. Use the search bar to search for a guests name and click "Check-in" which will send that guest the welcome message and link to all items. If you do not have a ticketed event, go to the "Event messaging" tab and "Send Text," type in each guests cell phone number and click "Send Text" to send them the welcome message and link to the items. We think this is the most sure-fire way to get more guests joined to your event.
For check-out, you will click "close items" on the "Items" tab when you are ready for the auction to close. All guests who have unpaid items will be texted a payment link. Make sure each item is paid for before you give the winner their item.